Bookkeeping and accounting virtual assistants
A full-time bookkeeping assistant from the Philippines who keeps your invoices, bills, receipts and reconciliations up to date, working your business hours from our supervised office. Degree-qualified accountants are available as a specialist role.
An example day, in your business hours
- 9:00Bank feeds reconciled for yesterday
- 10:00Supplier bills entered for your approval
- 11:30Invoices sent and overdue accounts chased
- 14:00Receipts matched to expenses
- 16:00Weekly cash summary sent to you
What does a bookkeeping virtual assistant do?
A bookkeeping virtual assistant handles the day-to-day numbers: entering bills, sending invoices, chasing payments, matching receipts, reconciling bank feeds and preparing reports for you and your accountant. They work in your accounting software under your direction. Your registered tax or BAS agent stays responsible for lodgements and advice.
What your bookkeeping VA can take on
The routine finance admin that slips when you’re busy.
Accounts payable
Entering supplier bills and setting them up for your approval.
Accounts receivable
Sending invoices and following up overdue payments.
Bank reconciliations
Matching bank feed transactions every day or week.
Receipts and expenses
Collecting receipts and coding expenses correctly.
Payroll preparation
Preparing timesheets and pay runs for your approval.
Reports
Weekly cash summaries and month-end reports.
Accountant support
Preparing documents and answering queries from your accountant.
Data clean-up
Fixing old coding, duplicates and unreconciled items.
Accounting work
Management accounts and deeper analysis by a degree-qualified accountant, as a specialist role.
Systems they can work in
Your VA works in your accounting software, with the access level you choose.
- Xero
- MYOB
- QuickBooks
- Dext
- Hubdoc
- ApprovalMax
- Employment Hero
- Deputy
- Excel
- Google Sheets
Tell us which systems you use on your Strategy Call, and we’ll screen candidates for experience with them.
Why an office-based bookkeeper?
Your financial data needs a secure, supervised workplace, not a shared home computer.
- A professional office with CCTV and controlled entry
- USB storage blocking and managed antivirus on request
- A supervisor and IT team on site every working day
- You set the access level in your accounting software and can change it at any time
How much does a bookkeeping and accounting VA cost?
Bookkeeping and data entry is a general role: US$499 to recruit on Core, or included on Signature. A degree-qualified accountant is a specialist role: US$899 to recruit on Core, and priced on enquiry on Signature.
Workstation fee, plus US$499 recruitment. You pay your VA directly. About US$3.80 an hour for the workstation and a general VA’s salary.
Includes your VA’s salary, equipment, payroll and HR. No recruitment fee. About US$6 an hour all-in.
Prices in US dollars, excluding GST. Pay six months in advance and save 10%. See full pricing
Frequently asked questions
Bookkeeping and data entry is a general role: about US$6 an hour all-in on Signature, or US$49 a week plus your VA’s salary on Core, about US$3.80 an hour, and you provide the equipment. A degree-qualified accountant is a specialist role: US$899 to recruit on Core, and priced on enquiry on Signature.
No. Your VA isn’t a registered BAS or tax agent. They do data entry and prepare records and reports under your direction, or under the supervision of your registered BAS or tax agent. BAS and tax returns, GST decisions and payroll obligations are reviewed and lodged by you or your registered agent.
Tell us which software you use and we’ll screen candidates for experience with it. Xero, MYOB and QuickBooks are common among the candidates we recruit.
Give your VA their own login with only the access they need, such as standard user rather than adviser access, and turn on two-factor authentication. On request, we block USB storage and set up managed antivirus on your VA’s computer. See how we protect your data.
Bookkeeping and data entry is a general role. A degree-qualified accountant, for example for management accounts or deeper analysis, is a specialist role. We confirm which applies on your Strategy Call.
Hire your bookkeeping and accounting VA
Book a free Strategy Call. We’ll scope the role, confirm the cost and send your shortlist within about two weeks.