Executive and admin virtual assistants
A full-time executive or admin assistant from the Philippines who manages your inbox, calendar, documents and follow-ups, working your business hours from our supervised office in Dumaguete City.
An example day, in your business hours
- 9:00Inbox cleared and urgent emails flagged
- 9:30Today’s meetings confirmed and prepped
- 11:00Proposal formatted and sent for review
- 14:00Supplier follow-ups chased
- 16:30End-of-day summary sent to you
What does an executive virtual assistant do?
An executive virtual assistant takes the day-to-day admin off a business owner or director: email, calendar, travel, documents, follow-ups and research. With Desk & VA, your assistant works full-time in your business hours from a supervised office, from about US$6 an hour all-in.
What your executive or admin VA can take off your plate
Start with the tasks that eat your mornings. Most clients add more once their VA is settled.
Inbox management
Sorting, replying to routine emails and flagging what needs you.
Calendar and meetings
Scheduling, rescheduling, reminders and meeting prep.
Travel and bookings
Flights, accommodation and itineraries, booked to your preferences.
Documents and reports
Formatting proposals, presentations, letters and reports.
CRM and data entry
Keeping contacts, deals and records up to date.
Follow-ups
Chasing clients, suppliers and team members so nothing slips.
Research
Finding suppliers, comparing options and summarising what matters.
Expenses and receipts
Collecting receipts and preparing expense records.
Project coordination
Updating task boards and keeping projects on schedule.
Systems they can work in
Your VA works in your accounts, with the access you choose to give them.
- Google Workspace
- Microsoft 365
- Outlook
- Slack
- Microsoft Teams
- Asana
- Trello
- ClickUp
- Xero
- HubSpot
- Canva
- Zoom
Tell us which systems you use on your Strategy Call, and we’ll screen candidates for experience with them.
Why an office-based executive assistant?
Your inbox and calendar are the core of your business. They deserve a professional, secure workplace, not a shared home setup.
- A professional office, not a shared home computer
- Three internet connections, so one outage doesn’t leave your calendar and inbox unattended
- A supervisor and IT team on site every working day
- 120-day free replacement if your VA resigns or isn’t performing
What do clients say?
“They have made a tremendous difference to our daily operations by managing important administrative tasks, streamlining processes, improving efficiency, and allowing us to focus on growing our business.”
How much does an executive and admin VA cost?
Executive and admin support is a general role: US$499 to recruit on Core, or included on Signature.
Workstation fee, plus US$499 recruitment. You pay your VA directly. About US$3.80 an hour for the workstation and a general VA’s salary.
Includes your VA’s salary, equipment, payroll and HR. No recruitment fee. About US$6 an hour all-in.
Prices in US dollars, excluding GST. Pay six months in advance and save 10%. See full pricing
Frequently asked questions
An executive assistant usually supports one person, such as a business owner or director, with their inbox, calendar and priorities. An admin assistant usually supports a team or business with broader admin tasks. We recruit for both, and the job description we write with you on the Strategy Call makes the focus clear.
On Signature you pay US$249 a week, about US$6 an hour all-in, with salary, equipment, payroll and HR included. On Core you pay US$49 a week for the workstation plus your VA’s salary, about US$3.80 an hour, and you provide the equipment. Recruitment is US$499 on Core and free on Signature.
Yes. You decide what your VA can access. We recommend giving access through your own systems, such as delegated mailbox access and a shared password manager, with two-factor authentication turned on, so you can change or remove access at any time.
Yes. Your VA works your business hours. Our Talay office is open 24/7, so we can also cover US time zones.
We aim to send your shortlist within about two weeks of your Strategy Call. Most clients choose and start their VA within a week after that.
Hire your executive and admin VA
Book a free Strategy Call. We’ll scope the role, confirm the cost and send your shortlist within about two weeks.