Legal virtual assistants for law firms
A full-time legal admin assistant from the Philippines who handles client intake, file management, diary and billing for your firm, working from our supervised office instead of a home desk.
An example day, in your business hours
- 9:00New enquiries logged and intake forms sent
- 10:00Court dates and deadlines updated in the diary
- 11:30Letters formatted from your precedents
- 14:00Time entries reconciled for billing
- 16:00Matter files updated and closed out
What does a legal virtual assistant do?
A legal virtual assistant handles the administrative side of a law practice: client intake, file opening, diary management, document formatting, correspondence and billing support. They work under your lawyers’ direction and don’t give legal advice. With Desk & VA, legal admin is a general role from about US$6 an hour all-in; paralegal work is a specialist role.
What your legal VA can take on
The admin that keeps a practice running, so your lawyers spend more time on billable work.
Client intake
Logging new enquiries, sending intake forms and booking first appointments.
File opening
Opening matters, preparing cost agreements from your templates and setting up files.
Diary management
Managing court dates, limitation dates, appointments and reminders.
Document formatting
Preparing letters and documents from your precedents for review.
Dictation and typing
Typing up dictation, file notes and correspondence.
Billing support
Recording time entries, preparing invoices and following up payments.
File and records management
Keeping matter files organised and up to date.
Correspondence
Sending routine updates to clients and other parties, as you direct.
Paralegal support
Research and document preparation by an experienced paralegal, as a specialist role.
Systems they can work in
Your VA works in your practice management system and document tools.
- LEAP
- Actionstep
- Smokeball
- Clio
- Microsoft 365
- Outlook
- Adobe Acrobat
- DocuSign
- Xero
- InfoTrack
Tell us which systems you use on your Strategy Call, and we’ll screen candidates for experience with them.
Why an office-based legal assistant?
Client files are confidential. An office gives you far more control over where and how your VA works than a shared home setup.
- A professional, secure office instead of a shared home
- We handle personal information under the Privacy Act 1988 (Cth) and the Philippine Data Privacy Act of 2012
- A supervisor and IT team on site every working day
- Three internet connections, so deadlines aren’t missed because of an outage
How much does a legal admin VA cost?
Legal admin support is a general role: US$499 to recruit on Core, or included on Signature. Paralegal work is a specialist role: US$899 to recruit on Core, and priced on enquiry on Signature.
Workstation fee, plus US$499 recruitment. You pay your VA directly. About US$3.80 an hour for the workstation and a general VA’s salary.
Includes your VA’s salary, equipment, payroll and HR. No recruitment fee. About US$6 an hour all-in.
Prices in US dollars, excluding GST. Pay six months in advance and save 10%. See full pricing
Frequently asked questions
No. A legal VA handles administrative and support work under the direction and supervision of your lawyers. They don’t give legal advice or act for clients.
Your VA works from our professional office rather than a shared home, and we handle personal information under the Privacy Act 1988 (Cth) and the Philippine Data Privacy Act of 2012. You also control what your VA can access in your systems, and we recommend two-factor authentication on every account. See how we protect your data.
Legal admin work, such as intake, diary, documents and billing support, is a general role: US$499 to recruit on Core. Paralegal work needs specific professional skills, so it is a specialist role: US$899 to recruit on Core, and priced on enquiry on Signature.
A general legal admin VA costs about US$6 an hour all-in on Signature, with salary, equipment, payroll and HR included. On Core you pay the salary directly plus US$49 a week, about US$3.80 an hour, and you provide the equipment.
Yes. Tell us which systems you use, such as LEAP, Actionstep, Smokeball or Clio, and we’ll screen candidates for experience with them.
Hire your legal admin VA
Book a free Strategy Call. We’ll scope the role, confirm the cost and send your shortlist within about two weeks.